‘Instant approval’ of Walks Secretary actions

Sometimes the Walks Secretary will perform actions on behalf of a leader. For instance, if the leader’s Internet access is temporarily down, the leader may phone the Walks Secretary and ask the Walks Secretary to fill in an activity offer form on the leader’s behalf. Or the Walks Secretary may make a small uncontroversial edit to a walk description eg correct the spelling of ‘Nmadgi’ to ‘Namadgi’.

In these cases, when the Walks Secretary hits Submit or Re-Submit, the activity’s status does not become ‘Offered’ or ‘Re-submitted’; the status immediately becomes ‘Approved’. This saves the Walks Secretary having to approve what they themselves have just done i.e. it gives the Walks Secretary a one-step rather than a two-step process.

In the rare cases where another admin user (eg the Systems Administrator or Assistant Walks Secretary) offers or edits an activity on behalf of a leader, the two step process remains. This table illustrates the difference between ‘one-step’ and ‘two-step’:

Action By whom Resulting Status Action By whom Resulting status
‘One-step’ Offer activity on behalf of a leader Walks Sec Approved
‘Two-step’ Offer activity on behalf of a leader Assistant Walks Sec Offered Approve By Walks Sec or Assistant Walks Sec or Sys Admin Approved
‘One-step’ Edit and re-submit an activity on behalf of a leader Walks Sec Approved
‘Two-step’ Edit and re-submit an activity on behalf of a leader Assistant Walks Sec Re-submitted Approve By Walks Sec or Assistant Walks Sec or Sys Admin Approved

We considered giving the Assistant Walks Secretary and the Systems Administrator the ‘one-step’ power. It would be quicker for them. On the other hand, there may be occasions when they, for example, simply want to offer the walk on behalf of a leader and leave the approval decision to the Walks Secretary.  And since it would be uncommon for them to step in and do the Walks Secretary’s tasks, they will be less familiar with the procedures, so we though the more cautious ‘two-step’ process would be more suitable.

Flower near Gooch's Crater, Blue Mts, by Llewellyn Sibley

Flower near Gooch’s Crater, Blue Mts, by Llewellyn Sibley