Statuses – meanings and available actions, in a table

Activity Status Meaning of status Actions available to Walks Sec via the Activity Status page Actions not available, and why Comments
Draft Leader has Saved an activity offer but not yet Submitted it OR

 

The Leader has Submitted an activity offer and then Withdrawn it.

None Draft activities are only visible to the Leader. There could be a privacy issue if the Walks Sec could see a draft before a Leader was ready for the Walks Sec to see it.  
Offered Leader has submitted an offered Walk to the Walks Sec; the Walks Sec has not yet approved or rejected it

 

Approve

Reject

 

Via Edit:

Re-submit

Cancel

Clone

 

 

 

Approve and Reject are not available if Start Date has  passed

 

 

 
Approved Walks Sec has approved an offered activity; the activity is now displaying online in What’s On Via Edit :

Re-submit

Cancel

Clone

 

 

Approve, is not available because already approved

 

Reject is not available, because activity has already been listed in What’s On. Use Cancel instead.

 
Cancelled The Leader or, rarely, the Walks Sec on behalf of the Leader, has Cancelled the activity Clone No other actions are available to the Walks Secretary because any re-scheduling of the activity is entirely up to the Leader The System design prevents anyone from using the command ‘Cancel’ after the End Date of an activity has passed. Reason: no-one can edit an activity after its End Date, since (a) that would be changing history and (b) we need to be able to demonstrate to our insurers that no-one could have changed, for instance, ‘easy pass through the cliff’ to ‘exposed pass through the cliff’. ‘Cancel’ is accessed via the ‘Edit’ command so it would have been difficult to re-design the System to allow Cancel but not Edit after the End Date. If a leader forgets to cancel a walk until after the walk would have finished, there is a work-around – to report nil attendance. See notes for Leaders.
Re-submitted The leader or the Walks Sec has updated an approved activity’s description or other detail, and re-submitted it; the Walks Sec has not yet approved the re-submission; the activity continues to display in ‘What’s On’ in its old form Approve (ie approve the resubmission)

 

Reject. Note:

Rejection of a re-submitted activity does not reject the entire activity; it only rejects the update.

 

 

Via  Edit:

Re-submit

Cancel

Clone

 

 

No actions are available after the Start Date has passed.

 

(Edit is available but it is a dead end)

 

 

Example:

– Walks Sec approves a walk

– Leader updates the walk description with ‘Suitable for beginners’ and re-submits

– Walks Sec considers the walk is not suitable for beginners.

 

Walks Sec has these choices:

 

— Edit the re-submitted walk e.g. ‘May be suitable for fit beginners’ the walk will display in Current Activities with the new wording, or

— Reject the re-submission; the walk continues to display in Current Activities without the words ‘Suitable for beginners’; or

— Cancel the walk (extreme and unlikely)

 

Note: Walks Sec must Accept or Reject the update before the activity happens. Not only as a courtesy to the leader, but also because if the Walks Sec does nothing, the activity will hang around and clutter up the Walk Sec’s Current view for ever.

Update Rejected The leader or the Walks Sec has updated an approved activity’s description or other detail, and re-submitted it; the Walks Sec rejected the re-submitted data; the activity continues to display in ‘What’s On’ in its old form If Start Date is in the future

 

Via Edit:

Re-submit

Cancel

Clone

 

If Start Date is in the Past:

 

Via Edit:

Clone

  Example: the leader adds ‘Suitable for beginners’ and the Walks Sec thinks the walk is not suitable for beginners, so rejects the update
Rejected Walks Sec has rejected an activity that had a previous status of Offered If Start Date is in the future

 

Approve

Via Edit:

Re-submit

Withdraw offer

Clone

 

If Start Date is in the Past:

 

Clone

Reject, because already rejected

 

Cancel, because offer has not been approved yet

 

 
Checked-in Leader or Walks Sec has checked-in the activity, through Manage Bookings.

 

Leader or Walks Sec can continue to correct any mistakes in the check-in data, through Manage Bookings, forever.

Clone

 

Post Trip Report

 

Edit because you ‘can’t change history’

 

Approve, Reject or Cancel, because you can’t do those things to an activity that has been completed.

 

 

 

 

 

Only visible in Archived Activities View and All view
Trip Report Posted Leader or Walks Sec has posted a Trip Report,  through Manage Bookings

Leader or Walks Sec can continue to correct or update the content of Trip Report, through Manage Bookings.

 

 

Clone

 

Post Trip Report

 

Edit because you ‘can’t change history’

 

Approve, Reject or Cancel, because you can’t do those things to an activity that has been completed.

 

Only visible in Archived Activities View

 

If Trip Report is already pasted, and you want to edit it, hit ‘Post Trip Report’ again.