Refer to Overview of Bilby Hierarchy and Access Levels for details of the Bilby hierarchy structure.
| Committee Role | Admin Officer Access Required and Why |
|---|---|
| President | None |
| Treasurer | None |
| General Secretary | None |
| Walks Secretary Assistant Walks Secretary | Activity Officer: Administer activities; monitor and report on activities and bookings; interact with Activity Owners; record decisions and communicate via activity Admin Notes Member Officer: Assist Activity Owners manage bookings; provide advice on prior experience of participants who are not known to an Activity Officer. |
| Membership Secretary | Member Officer: Process membership applications; message users in response to queries and to send information (eg how to join, how to pay); use Admin Notes to record decisions and actions on membership and payments; monitor and report on membership numbers and trends. Receipt Officer: Add manual receipts and view payment records. Activity Officer: Check activity attendance to determine if membership requirements are met. |
| Check-In Officer Back up Check-In Officers (assigned to individuals, not positions) | Activity Officer: Access individual activities to obtain information required by emergency services, such as the planned route, leader and participant details. Member Officer: Obtain participant details required by emergency services if not available from within the relevant Activity (e.g. because the participant has not shared relevant details with the Activity Owner). |
| Training and Safety Officer | None |
| Web Manager | Super Admin: Help users and liaise with Bilby Account Manager. Configure activities, membership products, CBC Details screen, and tags. Assign tags and Bilby Admin Officer roles. |
| Social Secretary | None Web Manager or other Member Officer to provide names of new members for monthly presentation. |
| Newsletter Editor | None |
| Publisher | None Web Manager or other Member Officer to download Bilby member list for Publisher, so Publisher can send all member communications via Mailchimp. |
| Conservation Officer | None |
Super Admin Users:
Bilby allows up to three Super Admin users, which provides the highest level of access in Bilby. The Web Manager must be a Super Admin user, plus up to two other committee members depending on their experience, skills and interests (i.e. not assigned according to committee role).
Updated: 2024-10-22