This policy outlines how the Canberra Bushwalking Club respects and manages your personal information under the National Privacy Principles (NPPs) contained in the Privacy Act (1988). The NPPs govern how we collect, use, disclose, store, secure and dispose of personal information.
What is personal information and why do we collect it?
Personal information is information or an opinion that identifies an individual.
This personal information is obtained via our website through membership applications, walk bookings and Club publications.
Personal information collected includes names, postal addresses, pick-up addresses, phone numbers and email addresses, emergency contact information, walk experience information, date of birth, gender, first aid qualifications and vehicle information.
When we collect personal information we will, where appropriate and possible, explain to you why we are collecting the information and how we plan to use it.
Sensitive Information
Sensitive information is defined in the Privacy Act to include information or opinion about such things as an individual’s racial or ethnic origin, political opinions, membership of a political association, religious or philosophical beliefs, membership of a trade union or other professional body, criminal record or health information.
In relation to activities, we do ask participants to state to a leader if they have a physical condition that may affect their ability to complete the activity safely. We do not store such responses.
Apart from this, we do not collect sensitive information.
Third Parties
We collect your personal information only from you or from a person authorised to provide personal information about you on your behalf.
Disclosure of Personal Information
Generally, we use personal information for the following purposes
- To provide and send activity information and newsletters to members and guests
- To provide Activity Owners/Leaders with information to arrange activities
- To allow Club members to collaborate on transport
- To reach emergency contacts in the event of an incident
- To provide requested information to emergency services personnel in the event of an emergency
- In connection with providing statistical information regarding the age and first aid qualifications of our members to our peak body organisation.
We will not disclose personal information to third parties for other purposes without your permission.
Security of Personal Information
Your personal information is stored in a manner that reasonably protects it from misuse and loss and from unauthorised access, modification or disclosure.
When your personal information is no longer needed for the purpose for which it was obtained, we will take reasonable steps to destroy or permanently de-identify your personal information. However, most of the personal information is or will be stored in client files which will be kept by us for a minimum of 7 years.
Access to your Personal Information
You may access the personal information we hold about you and update and/or correct it. If you wish to access your personal information, you may do so through our website, once you have logged in.
Maintaining the Quality of Your Personal Information
We will take reasonable steps to make sure that your personal information is accurate, complete and up-to-date. If you find that the information we have is not up-to-date or is inaccurate, you may update your information or request assistance to update it.
Policy Updates
This policy may change from time to time and is available on our website.
Privacy Policy Complaints and Enquiries
If you have any queries or complaints about our Privacy Policy please contact us.